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Results of Questionnaire Changing the Schedule of Silver Meetings

The results of this questionnaire are available to anybody.

This questionnaire was open from 2021-01-11 to 2021-01-19.

22 answers have been received.

Jump to results for question:

Straw poll of rescheduling suggestions
Picking a time for the Silver Task Force and Community Group

1. Straw poll of rescheduling suggestions

The group had a discussion of scheduling priorities on Friday, 8 January 2021. There was also a proposal to eliminate the Friday meeting. It didn't have a lot of agreement in the meeting, however, people who weren't attending on Friday may have important perspective.

Priorities discussed were to:

Make participation easier for EU, US West Coast, and Asia-Pacific (specifically Japan)
Consider future merge with AGWG who meet on Tuesdays 30 minutes after the end of the Tuesday Silver call

There were suggestions:

Have more, shorter meetings. Feedback pointed out the overhead of setting up a meeting
Make it easier to participate asynchronously by email, reading minutes, new tools, etc.
Narrow the window of available time to make it more painful for all
Have a rotating meeting time. Several participants immediately responded that they could not participate with a rotating time.
Move the Friday meeting to a different day, same time to allow more EU participation even at a later time
Move the Friday meeting to a different day and earlier time
Keep the Tuesday meeting and move the Friday meeting
Eliminate the Friday meeting and only meet on Tuesday
Eliminate the Tuesday meeting and only meet on a new day and time to be determined

Summary

Choice	All responders
Choice	No	Yes, but prefer not	Yes	Yes, and prefer
Have more, shorter meetings.	12	4	3	1
Make it easier to participate asynchronously by email, reading minutes, new tools, etc.		1	13	6
Have a rotating meeting time	10	8	1	1
Keep Tuesday meeting and move Friday meeting to a different day at the same time	8	6	5	3
Keep Tuesday and move Friday to a different day at a different time	7	4	9	2
Eliminate the Tuesday meeting and only meet on a new day and time	11	5	5	1
Only meet on Tuesday (eliminate the Friday meeting)	5	5	5	7
Eliminate the Tuesday meeting and move the Friday meeting to a different day and time	11	3	8

Ranking of choices in order of least unacceptable/most prefered:

Ranks	All responders:
1	Make it easier to participate asynchronously by email, reading minutes, new tools, etc.
2	Only meet on Tuesday (eliminate the Friday meeting)
3	Keep Tuesday and move Friday to a different day at a different time
4	Keep Tuesday meeting and move Friday meeting to a different day at the same time
5	Have a rotating meeting time
6	Eliminate the Tuesday meeting and move the Friday meeting to a different day and time
7	Eliminate the Tuesday meeting and only meet on a new day and time
8	Have more, shorter meetings.

Details

Responder	Have more, shorter meetings.	Make it easier to participate asynchronously by email, reading minutes, new tools, etc.	Have a rotating meeting time	Keep Tuesday meeting and move Friday meeting to a different day at the same time	Keep Tuesday and move Friday to a different day at a different time	Eliminate the Tuesday meeting and only meet on a new day and time	Only meet on Tuesday (eliminate the Friday meeting)	Eliminate the Tuesday meeting and move the Friday meeting to a different day and time	Comments on options
Makoto Ueki				Yes, but prefer not	Yes	No	Yes	No	Domo arigato so much for considerations. I do understand it is really difficult to find the timing which work for EU, US West Coast, and Asia-Pacific. It is great to make participation easier also for Asia-Pacific. It'll allow experts in other countries than Japan, such as China, Korea, Australia and so on, to join the task force more easily.
Justine Pascalides	No	Yes	No	No	Yes	Yes, but prefer not	Yes, and prefer	Yes
Sheri Byrne-Haber	Yes, but prefer not	Yes, and prefer	Yes, but prefer not	No	No	No	Yes	No	My preference overall is to keep it to a single meeting. While I am not enamored with the 6:30 PST startup time, I am used to it. Finding a 90-120 minute block in the middle of the day (such as the Friday meeting) has proven problematic since I already have meetings scheduled at that time which I must attend.
Kim Dirks	No	Yes, and prefer	No	Yes	Yes	Yes, but prefer not	Yes, but prefer not	No	If we move to one meeting (which I do not prefer, but would try to make work) I think it needs to be a 2-hour meeting.
Jennifer Strickland	No	Yes	Yes, but prefer not	No	Yes	Yes, but prefer not	Yes, but prefer not	Yes
Rachael Bradley Montgomery	No	Yes, and prefer	Yes, but prefer not	Yes	Yes	Yes	Yes, and prefer	Yes
Chris Loiselle	No	Yes	No	Yes, and prefer	No	No	Yes, but prefer not	No	General comments: Recording the zoom session. Recording zoom session and possibly noting timestamps on zoom video for asynchronous share thereafter would allow users who want to review irc based / zakim minutes against the zoom call itself. I.e. if the zoom call featured a screen share and a person wanted to review that on the call as recorded in zoom and in minutes provided by scribe in irc.
Charles Adams				Yes	Yes	Yes	Yes	Yes	I am fine with all these options. My preference is to reduce my time load for W3C by combining Silver and AGWG. While there is need for independent Silver calls, I'm happy to go with whatever the group decides is the best approach for progress and participation.
Christian Perera	No	Yes	No	No	No	No	Yes	Yes	One meeting a week using working timescales for deliverables / progress check-ins.
JaEun Jemma Ku	Yes, but prefer not	Yes	No	Yes, but prefer not	Yes, but prefer not	Yes, and prefer	Yes, and prefer	Yes, but prefer not
Peter Korn	No	Yes	No	No	No	Yes	No	Yes	I'm not sure who the last and the 3rd from last question are functionally different. Fundamentally my vote is for 1 meeting a week, at neither the existing Tuesday or Friday times, but in the morning PT a little later than 6:30am PT.
Todd Libby	Yes	Yes	No	No	No	No	Yes, and prefer	No
Tobias Christian Jensen	Yes	Yes, and prefer	Yes	Yes	Yes	Yes	Yes	Yes
Wilco Fiers	Yes, but prefer not	Yes	Yes, but prefer not	Yes, and prefer	Yes, but prefer not	No	No	No
Matt Garrish	No	Yes	No	No	No	Yes	Yes, and prefer	Yes
Francis Storr	No	Yes	Yes, but prefer not	Yes, but prefer not	Yes, but prefer not	No	No	No
John Foliot	Yes	Yes	Yes, but prefer not	Yes, but prefer not	No	No	Yes, and prefer	No
Janina Sajka	No	Yes	No	Yes	Yes, and prefer	No	No	No	I've begun to wonder whether we're a bit premature in this effort. Oughtn't we perhaps wait to see what volume of comments we need to process from the FPWD?
Suzanne Taylor	Yes, but prefer not	Yes, and prefer	Yes, and prefer	Yes, and prefer	Yes, but prefer not	Yes, but prefer not	Yes, but prefer not	Yes, but prefer not
Jake Abma	No	Yes, but prefer not	Yes, but prefer not	Yes, but prefer not	Yes	No	Yes, and prefer	No
Sarah Horton	No	Yes	No	Yes, but prefer not	Yes, and prefer	No	Yes, but prefer not	No
Charles Hall	Yes, and prefer	Yes, and prefer	Yes, but prefer not	No	Yes	Yes, but prefer not	No	Yes, but prefer not	Time of day (am, ET) is currently more of a challenge than day of week.

2. Picking a time for the Silver Task Force and Community Group

Please indicate in the table below at which times you would be available for the call. This reflects that narrower window of time suggested in the meeting. Please use the comment field for other suggestions or comments.

Summary

Choice	All responders
Choice	No	Yes, but prefer not	Yes	Yes, and prefer
Monday, 10 ET	8	6	7	1
Monday, 11 ET	3	5	12	2
Monday, 12 ET	3	4	12	3
Wednesday, 10 ET	5	4	13
Wednesday, 11 ET	9	3	9	1
Wednesday, 12 ET	8	3	10	1
Thursday, 10 ET	8	5	8	1
Thursday, 11 ET	10	5	6	1
Thursday, 12 ET	7	4	9	2

Ranking of choices in order of least unacceptable/most prefered:

Ranks	All responders:
1	Monday, 12 ET
2	Monday, 11 ET
3	Wednesday, 10 ET
4	Thursday, 12 ET
5	Wednesday, 12 ET
6	Thursday, 10 ET
7	Monday, 10 ET
8	Wednesday, 11 ET
9	Thursday, 11 ET

Details

Responder	Monday, 10 ET	Monday, 11 ET	Monday, 12 ET	Wednesday, 10 ET	Wednesday, 11 ET	Wednesday, 12 ET	Thursday, 10 ET	Thursday, 11 ET	Thursday, 12 ET	Comments
Makoto Ueki	Yes	No	No	Yes	No	No	Yes	No	No	It'll be 0am, 1am and 2am in Tokyo time.
Justine Pascalides	Yes	Yes	Yes	Yes	No	No	No	No	Yes, but prefer not
Sheri Byrne-Haber	Yes	Yes	Yes, but prefer not	Yes	No	No	Yes	Yes	No	Wednesday at 8 is the Maturity modeling subcommittee meeting. Wednesday at 9 is the Errors subcommittee meeting
Kim Dirks	No	Yes	Yes	No	Yes	Yes	No	Yes, but prefer not	Yes
Jennifer Strickland	Yes	Yes	Yes	Yes	Yes	No	Yes	Yes	Yes
Rachael Bradley Montgomery	No	Yes, but prefer not	Yes	No	No	No	No	No	Yes
Chris Loiselle	Yes	Yes	Yes	Yes	Yes	Yes	No	No	No
Charles Adams	No	Yes	Yes	Yes	No	Yes	Yes	Yes	Yes
Christian Perera	Yes, but prefer not	Yes	Yes	Yes, but prefer not	Yes, but prefer not	Yes	Yes, but prefer not	No	Yes
JaEun Jemma Ku	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	Yes	WOW, all these options avoid the meeting conflicts with ARIA APG, ARIA and ARIA AT on Tuesday and Thursday. Thanks for all your coordination!
Peter Korn	Yes, but prefer not	Yes, but prefer not	Yes, and prefer	Yes, but prefer not	Yes	Yes, and prefer	Yes, but prefer not	Yes	Yes, and prefer	I need some notice to shift a standing weekly meeting I have at 11am ET on Mondays, but otherwise can make that non-preferred time.
Todd Libby	Yes, and prefer	Yes, and prefer	Yes, and prefer	Yes	No	No	Yes	No	No
Tobias Christian Jensen	Yes, but prefer not	No	No	Yes	No	Yes	Yes	No	Yes
Wilco Fiers	No	Yes	No	No	No	Yes	No	No	No	Wednesday 11 conflicts with the maturity model meeting. If that moves I could attend it.
Matt Garrish	No	Yes, but prefer not	Yes	Yes	Yes	Yes	No	Yes, but prefer not	Yes
Francis Storr	Yes, but prefer not	Yes	Yes	Yes	Yes	Yes	No	Yes, but prefer not	No	Post pandemic, when schools are back open, Thursdays become a little easier.
John Foliot	No	Yes, but prefer not	Yes, but prefer not	No	Yes, but prefer not	No	Yes, but prefer not	Yes, but prefer not	Yes, but prefer not
Janina Sajka	No	Yes	Yes	No	Yes	No	Yes, and prefer	Yes	No
Suzanne Taylor	Yes, but prefer not	Yes, and prefer	Yes, and prefer	Yes, but prefer not	Yes, and prefer	Yes, but prefer not	Yes, but prefer not	Yes, and prefer	Yes, and prefer	In some cases there are subgroup meetings at these times, so I entered prefer not, but I assume those meetings would be moved.
Jake Abma	Yes	Yes	Yes, but prefer not	Yes	No	Yes, but prefer not	Yes	No	Yes, but prefer not
Sarah Horton	No	No	Yes	Yes	Yes	Yes	No	No	Yes
Charles Hall	Yes, but prefer not	Yes, but prefer not	Yes, but prefer not	Yes, but prefer not	Yes, but prefer not	Yes, but prefer not	Yes, but prefer not	Yes, but prefer not	Yes, but prefer not	Time of day (am, ET) is currently more of a challenge than day of week. Typically, a 12p ET meeting for me would include the multitasking of lunch.

More details on responses

Justine Pascalides: last responded on 12, January 2021 at 16:40 (UTC)
Sheri Byrne-Haber: last responded on 12, January 2021 at 16:44 (UTC)
Kim Dirks: last responded on 12, January 2021 at 16:55 (UTC)
Jennifer Strickland: last responded on 12, January 2021 at 17:00 (UTC)
Rachael Bradley Montgomery: last responded on 12, January 2021 at 17:55 (UTC)
Chris Loiselle: last responded on 12, January 2021 at 18:38 (UTC)
Charles Adams: last responded on 12, January 2021 at 19:09 (UTC)
Christian Perera: last responded on 12, January 2021 at 20:03 (UTC)
JaEun Jemma Ku: last responded on 12, January 2021 at 20:28 (UTC)
Peter Korn: last responded on 12, January 2021 at 22:02 (UTC)
Todd Libby: last responded on 12, January 2021 at 22:05 (UTC)
Tobias Christian Jensen: last responded on 13, January 2021 at 08:47 (UTC)
Wilco Fiers: last responded on 13, January 2021 at 13:36 (UTC)
Matt Garrish: last responded on 13, January 2021 at 19:24 (UTC)
Francis Storr: last responded on 13, January 2021 at 22:37 (UTC)
John Foliot: last responded on 14, January 2021 at 14:31 (UTC)
Janina Sajka: last responded on 15, January 2021 at 01:38 (UTC)
Suzanne Taylor: last responded on 15, January 2021 at 02:47 (UTC)
Jake Abma: last responded on 15, January 2021 at 09:15 (UTC)
Sarah Horton: last responded on 15, January 2021 at 14:41 (UTC)
Charles Hall: last responded on 16, January 2021 at 19:46 (UTC)